Q What are your rates for
having a wedding at the Inn at Langley?
A We are delighted to offer
space for private events during our peak- season July
through September and weekends year-round. Please be advised
that during these times we offer inclusive package events
and request that the following minimum night stays and
dining requirements be fulfilled:
Accommodations: Two-night minimum, current room rates
apply for all room types.
Evening dining events: We request in addition to two
nights accommodations, an $8,000 daily minimum requirement
for evening dining events in The Inn at Langley's Restaurant.
This minimum includes a multi-course gourmet dinner with
Chef Matt Costello. Please inquire about additional dining
options for lunch, hors d'oeuvres, and wine socials.
Q What wedding locations
are available at The Inn at Langley?
A The grounds of the Inn
at Langley provide many intimate locations for wedding
ceremonies. The boardwalk that overlooks Saratoga Passage
can accommodate to 40 people for a standing room only
wedding. There are also lovely gardens and balconies around
the Inn for a small intimate ceremony.
We offer our Restaurant for private catering and small
wedding parties of 34 banquet style and up to 100 for
a combination indoor /outdoor reception.
For groups of less than eight, our two-story cottage
suites are ideal for an informal "living room"
setting with fireplace and water view. Almost 1,000 square
feet over two levels, these units offer beautiful space
for intimate social gatherings. The rate for the cottage
is $495 per night and may also accommodate members of
the wedding party as the bedroom is on the lower level
offering privacy to the occupants.
Q Can you buy out The Inn
at Langley?
A The Inn offers the possibility
to buy-out our facility based on availability. This buy-out
includes 24 waterfront guestrooms, two deluxe two-story
cottage units, and two master suites with a rental fee
of $10,000 (ten thousand dollars) per night. Please be
advised weekend and peak-season retreat package requirements
for accommodations and food and beverage minimums apply
to buyout packages. Special rates for mid-week off-season
buy-out accommodations may be negotiated.
Q How can I save some money?
A If your dates are flexible,
we offer discounts on facility fees and food and beverage
minimums during the winter months. Certain dates between
November 1 and March 31 each year are available for wedding
receptions at a discounted rate.
Q How do I obtain a marriage
license?
A There is a mandatory three-business
day waiting period between issue of license and marriage
ceremony. Licenses issued in other counties within the
State of Washington are valid. Licenses issued in other
states are not valid in Washington. Licenses can be processed
through the mail.
Q What happens if I choose
to cancel my event?
A Complete cancellation of
these packages will be accepted no later than 90 days
prior to the arrival date. A contract of all services
and events will be prepared and accepted by all parties
stipulating specific policies and arrangements for each
group.
Wedding Details
Q Is there a weather alternative
space?
A The Sunset Conference Room
is approximately 550 square feet, with a spectacular 180-degree
water view of Saratoga Passage, this space can be transformed
into a private dining room to host small groups for social
events. Ideal seating is 12-20 family style and can accommodate
30 for a standing buffet reception. The set up and room
rental fee is $750 per event. Food and beverage minimums
do apply.
Q How early can I set up?
A Please let us know how
much time you will need to decorate and we will work with
our schedule to accommodate you as best we can. A minimum
of 2 hours will automatically be blocked out, with more
time available based on other bookings. You are often
able to set up much earlier.
Q Do you have a dance floor?
A The space is very limited
and not adequate for dancing.
Q Do you know a good officiate,
photographer, or florist?
A Our island has a wealth
of talented vendors, however they book quickly. Your wedding
contact at The Inn at Langley can facilitate and coordinate
arrangements with your vendors. This service incurs a
25% fee in addition to vendor fees.
Q Can we have a rehearsal
for the wedding ceremony?
A Your ceremony package includes
a one-hour rehearsal at no additional cost. This will
be provided at a time that does not interfere with other
booked events. If your request is for a Friday or Saturday,
your wedding consultant can confirm the day for you immediately.
However, the specified time will be confirmed no earlier
than 45 days prior to the wedding.
Q Is there a place for
the wedding party to change clothes?
A There are no changing rooms
available at The Inn at Langley. It is recommended that
the wedding party book at least one guestroom at the inn
to give you a place to prepare for the wedding and to
leave your belongings during the ceremony and reception.
Q May we take advantage
of the various photo opportunities on the resort grounds?
A Please do!!! We have beautiful
views gardens and amazing views of Saratoga Passage.
Q Can the front desk distribute
my gift bags upon guest's check-in?
A Yes. We are happy to distribute
gift bags to your guests as they check-in; there is a
$2 fee per bag for this service. If you would prefer the
bags be put in the guestrooms, the fee is $5 per bag.
Catering and Facility
Q Do you offer buffet
or plated meals?
A The highlight of many of
our guest's celebration is dinner in our Restaurant offering
the freshest selections from Chef Matt Costello. Our six-course
prix-fixed dining event showcases the bounty and flavors
inspired by the Pacific Northwest and Whidbey Island.
The Inn's open kitchen sets the stage for a wonderful
social occasion where guests are invited to view the chef
preparing and serving elegantly, freshly prepared foods.
Our extensive wine cellar offers verticals of the premier
vineyards of the Northwest and full bar services are available
upon request. Our Chef is happy to assist in making selections
from the wine cellar to compliment the flavors of the
menu. We welcome the opportunity to customize our services
to ensure that your wedding day celebrates your union.
Q When is the guaranteed
guest count due?
A The estimated guest count
is due 14 days prior to the event. The final guaranteed
guest count is due three business days prior to the event.
The Inn at Langley defer to the 14-day count, should a
three-day count fail to be provided. Meal counts must
also be provided at this time (i.e. plated dinners, number
of children, vendor meals, etc.).
Q How may I pay my deposits?
A You may make deposit payments
by check or credit card.
Q: How do I handle gratuities? What are your service
charges?
A All food and beverage purchases
are subject to 20% service charge and 7.7% Washington
State sales tax. Service charges cover all set up, clean
up, and gratuities for banquet servers and bartenders.
In general, all items listed on your banquet event orders
will be subject to service charge and tax. Service charges
are taxable.
Q Can we bring in our own
food or alcohol?
A You may only bring in a
wedding cake as we do not have a wedding cake baker onsite.
Q Does the inn charge a
corkage fee?
A It is inn policy that all
alcoholic beverages are purchased through the Inn at Langley.
Exceptions may be provided, if the inn is unable to purchase
a requested beverage through its own distributors. This
applies solely to wine purchases, and corkage fees would
be incurred starting at $35 per bottle, plus tax and service
charge.
Guestrooms
Q Is there a group discount
available to my guests?
A Yes. Guestroom rates will
be negotiated with your Group Sales Manager and will be
dependent on season, availability, day of the week, and
total number of rooms blocked. Group minimum is 10 rooms
for a discount. Once a rate is negotiated, the number
of rooms determined, and the arrival and departure dates
specified, this information would become part of the contract
outlining your wedding ceremony and reception space.
Q How do my guests make
their guestroom reservations?
A Your wedding party guests
will be responsible for making their own reservations
directly with the inn's reservations desk by calling 360.221.3033,
or you may provide us with a rooming guest list. Upon
booking the reservation, each participant will be required
to make a deposit equal to one night's room and tax. Credit
cards and personal checks are accepted for advance deposits.
All reservations and deposits must be returned by the
contracted cut-off date in order for participants to receive
the group rate and a guaranteed reservation. Guests will
be charged one night's room and tax for any room reservation
which is not cancelled fourteen (14) days prior to the
individual's arrival, or if they fail to arrive. Guests
will not be able to book online for these specially contracted
room blocks.
Q When do reservations
for guestrooms have to be made to ensure the discounted
rate?
A The cut-off date for all
group reservations is by contract, but generally is 45
days prior to your wedding date. Rooms remaining in the
group block after this date will be returned to the resort's
general inventory for sale. Additional group room requests
will be honored at the Wedding Party rate on a space and
rate availability basis. Please review guestroom needs
carefully, as guestrooms that have been contractually
held will be charged to the wedding party whether used
or not.
Q Can I find out who has
booked their room under my wedding block?
A Certainly. At any time
please feel free to contact the reservations department
at 360.221.3033. Our reservationists can email or fax
you a current list of information reflecting the names
of your guests that have booked their rooms under your
block. This list will also show you what room type they
have booked, as well as their arrival and departure dates.
Q Do you allow pets?
A We can accommodate cats
and dogs for a $50 non-refundable pet fee. Our pet-friendly
rooms are available on the first floor only.
Q When can our guests check
in and check out?
A Check in time is after
3:00 p.m. Check out time is before 12:00 p.m.
Activities
Q What activities are available?
A Our Front Desk staff provides
a wealth of information on exciting activities for your
wedding party, family and friends to do in the island.
We can coordinate some of these arrangements for you.
Please check with the front desk for information and assistance.
- Kayaking, boating, and canoeing
- Hiking
- Sailing
- Golf
- Whale watching and wildlife tours
- Shopping
- Horseback riding
Q How do I get to The Inn
at Langley?
A Please visit the Maps &
Directions page of our website for directions and transportation
information. Options include floatplanes, wheeled planes,
boats and the Washington State Ferry system. Transportation
information and assistance is available through your Group
Sales Manager.
Q Can I charter a boat?
A Charter a private boat
for quick transportation or just for fun. This is a great
way to travel to and from Whidbey Island, avoid the ferry
lines, and enjoy the opportunity to be out on the water
creating new memories with family and friends. Please
ask your Group Sales Manager for our list of charter boat
options.
Q What is the charge for
parking?
A The Inn at Langley offers
limited onsite parking free for our guests. There is also
street parking available in the area.
*Due to seasonal changes and the wide range
of information covered, all information provided here
is subject to change without notice.
